Constitution and By-Laws
Article I – Name
The name of the Association shall be The Metropolitan Association of College and University Biologists. The official abbreviation shall be MACUB.
Article II – Purpose
The purpose of the Association is to stimulate dialogue among college and university biologists in the New York Metropolitan area. The Association shall serve as a forum for exchanges concerning humans and their environment, methodology, content and curriculum in the biological and health sciences, transfer and articulation problems of two and four year colleges, exchange of faculty, and in obtaining grant applications, and other topics of interest to the Association.
Article III – Membership
Regular Membership in the Association shall be open to all biologists who share the stated purpose of the Association and who are or have been affiliated with a Metropolitan area college or university
Affiliate Membership in the Association shall be open to all commercial suppliers/exhibitors who exhibit at MACUB events.
Associate Membership in the Association shall be open to all students affiliated with a Metropolitan area college or university.
Emeritus Membership in the Association shall be open to retired biologists who have been active regular MACUB members. This type of membership requires an application which must be approved by the Executive Board of MACUB. No dues will be assessed but these members will be charged for events. Emeritus members must renew their membership in writing every two (2) years.
Article IV – Officers
The Officers of the Association shall be the President, Vice President, Corresponding Secretary, Recording Secretary, and Treasurer. The President, Vice President, and Corresponding Secretary shall be elected in even years while the Treasurer and Recording Secretary in odd years, each to terms of two years. Normally, no person may hold the same office for more than three consecutive terms.
Article V – Executive Board
The Executive Board of the Association shall consist of the Officers of the Association, four Members elected at-large, the Conference Director for the annual MACUB conference for that year, the Editor of the Association publication, the immediate Past President, the Conference Director from the previous year, the Awards Chair, and the Archivist.
Article VI – Advisory Council
he Advisory Council of the Association should consist of one member from each Metropolitan area college or university biology department. The Vice President shall serve as chairperson of the Advisory Council.
Article VII – Affiliations
The Association is empowered to incorporate and to affiliate with other organizations at the discretion of the Executive Board. Article VIII – Bylaws The provisions of the Constitution of the Association shall be carried out in accordance with the current Bylaws of the Association.
Article IX – Amendments to the Constitution
TAmendments may be initiated by individual members of the Executive Board or by a petition to the Executive Board by ten members of the Association or by any member of the Association at the annual meeting of the Association. Amendments to the Constitution must be approved by a two-thirds majority of the Executive Board, and then must be ratified in a closed ballot by two-thirds of those members of the Association voting. Association Bylaws may be amended by 2/3 majority vote of the Executive Board.
Article IX – Amendments to the Constitution
The Association shall consist of Regular, Affiliate, Associate, and Emeritus Members. Applicants ligible under Article III of the Constitution must submit their applications to the Corresponding Secretary. New members will be accepted at any time upon approval of application and payment of dues. Only dues paying Regular Members shall have the right to vote, to hold office, or to make nominations.
Resignations shall be submitted to the Corresponding Secretary in writing. The resignation of the Corresponding Secretary shall be submitted to the President.
Article II – Meetings
The Metropolitan Association of College and University Biologists is authorized to hold educational and scientific meetings in the New York Metropolitan area. There shall be held, at least annually, a general business meeting in connection with the annual MACUB Conference. Parliamentary procedures to be followed during the business meeting shall be those specified in Robert’s Rules of Order, Revised. Fifty percent of the Regular Members present at the Business Meeting shall constitute a quorum.
Article III – Dues
All fiscal affairs of the Association shall be based on the yearly calendar (January l – December 3l). Membership dues may be established from time to time by the Executive Board, subject to approval by a majority vote of the members at the annual business meeting.
Annual dues are payable at the beginning of the fiscal year or may be prepaid at the previous year’s fall conference. Members unpaid will be notified and if still unpaid will be dropped from the mailing and subscription lists on March 3lst of that calendar year. Membership may be reinstated upon payment of dues.
Article IV – Publications
The Metropolitan Association of College and University Biologists is empowered to publish or enter into agreements with others to publish such journals and other publications (abstracts, reviews, newsletters, etc.) as may be authorized by the Executive Board and/or a majority vote of the members at a subsequent annual business meeting. Scientific publications, as authorized, shall be under the management of an Editor. The Editor shall be appointed by the Executive Board for a two year term. Normally, the Editor shall not serve for more than three consecutive terms. The In Vivo is the official publication of MACUB. Additional publications may also be periodically released.
Article V – Duties of the Executive Board Members
It shall be the duty of the President to preside over the annual business meeting of the Association.
The President will serve as chairperson of the Executive Board, will appoint and charge, with the approval of the Executive Board, the chairperson and members of all committees, and will carry out other activities usually pertaining to the office.
The Vice President will establish and serve as chairperson of the Advisory Council. In the event the President is no longer able to serve, the Vice President will automatically succeed to the presidency for the remainder of the term.
The Recording Secretary of the Association shall record Board Members who are present, absent, or excused from Executive Board meetings and shall distribute the minutes of the Executive Board meetings, the annual business meeting, and any other officially sanctioned meetings as advised by the Executive Board. The Recording Secretary is responsible for Election Committee duties as stated in Article VIII – of these Bylaws
The Corresponding Secretary of the Association shall receive and validate applications for membership, respond to all inquiries, assemble and update the directory, and any other duties that usually pertain to this office.
The Treasurer of the Association is responsible for the preparation of an annual fiscal report, processing of dues, preparing regular financial reports for the Executive Board meetings, income tax reports, and other duties usually pertaining to this office.
The Past President shall be Chairperson of the Elections Committee and receive and tabulate nomination and election results.
The Members-at-large shall chair committees (Articulation, Exhibitors, etc.) and handle other assignments as directed by the Executive Board.
The Conference Director chairs the Conference Committee.
The In Vivo Editor shall be responsible for publishing and distributing MACUB’s publication and chair a Publications Committee if extant. Normally there should be at least two (2) issues per year.
The Awards Chair shall be chairperson of the Awards Committee and is responsible for the dissemination of information and selection of the awardees for various MACUB sponsored awards.
The Archivist shall be responsible for maintaining historical records for MACUB and serve as a historical reference source for the membership.